The ‘Control Centre’ on the iPhone and iPad

I find that the ‘Control Centre’ on iPhones and iPads is often underused with it being hidden away, and yet it can be very helpful. It enables you to do all sorts of things on your device with ease and speed, when you would otherwise have to go digging for these functions in various Apps.

To access the Control Centre on iPads and newer iPhones with no home button, swipe down from the top right hand corner of the screen. For older iPhones with a home button just swipe up from the bottom of the screen.

The Control Centre will appear as per the screenshot below, although it might differ slightly. Most of these functions can be turned on (blue/green/white) or off (transparent) by tapping on them, but for 8 and 9 you will need to drag your finger upwards or downwards to adjust the screen brightness and volume, respectively. I have numbered each of the key functions and describe their purpose in the key beneath the diagram.

  1. Airplane mode – putting your iPhone (or iPad with a mobile network connection) into Airplane mode disables your mobile network connection so that you can no longer send or receive calls or text messages, or use your mobile data (e.g. 4G or 3G) to access the internet. However, you are still able to use an available Wifi network to access the internet.
  2. Mobile data – tap here to quickly disable your mobile data (e.g. 4G or 3G) on your iPhone. I personally don’t find this very helpful as the only time I want to turn off my mobile data is when i’m abroad, and I would do this by tapping on ‘Settings’, ‘Mobile Data’, ‘Mobile Data Options’ and then make sure that ‘Data Roaming’ is toggled off.
  3. Wifi – tap here to quickly turn on/off your Wifi. If you have a mobile network connection on your device, you will still be able to use your mobile data (e.g. 4G or 3G) to access the internet. Turning your Wifi off here will only be temporary – to turn off your Wifi permanently go to Settings and then ‘Wifi’ and then toggle off Wifi (button will go from green to transparent).
  4. Bluetooth – tap here to turn on/off your bluetooth. Bluetooth enables you to connect to other devices that are in the vicinity of iPhone or iPad e.g. speakers or car telephone systems.
  5. Audio Playback – Pause, Play, Fast forward or Rewind whatever you are currently listening to (or were last listening to) on your device.
  6. Lock screen orientation – tap here to lock your screen in either portrait or landscape orientation.
  7. Do Not Disturb mode – this mutes all calls, alerts and notifications on your device. If you tap on ‘Settings’ and ‘Do Not Disturb’ you can schedule Do Not Disturb to go on automatically for a specified time period (e.g. 12pm to 7am) and set it so that only calls from your ‘Favourites’ in your Contacts will be able to ring you during this time.
  8. Screen brightness – as above slide the tab upwards or downwards to adjust.
  9. Volume – slide the tab upwards or downwards to adjust.
  10. Torch – very handy in the night!
  11. Timer – tapping here will take you to the Timer in the Clock App where you will be able to set a timer.
  12. Calculator – tapping here will launch the Calculator App.
  13. Camera – quick access to the camera.

General Techy Tips for iPhone and iPad users

  • Swipe down from the battery icon at the top right of the screen to access the ‘control centre’. This will allow you to quickly turn off bluetooth and wifi (this will only last until the end of the day), change the brightness of your screen, lock the orientation of your screen and change the volume – amongst other things.  
  • To switch between apps – 1) Slowly swipe up from the bottom of the screen (to the middle of the screen) and hold before releasing, or alternatively press the home button twice in quick succession (if you have a home button on the edge of your device) 2) A little preview of each of the apps you have open will appear – this is called ‘the app switcher’ 3) Tap on the app that you’d like to use. 
  • To close windows and apps – 1) Launch ‘the app switcher’ (as above) 2) Swipe up on the window or app that you’d like to close.
  • To search for something – 1) Swipe down from the middle of the homes screen and a little search bar will appear at the top of the screen 2) As you begin typing in the search box, your search results will appear in real time – tap on a search result to open it. 
  • Taking a screenshot – 1) Simultaneously press and release both the home button and the sleep/wake button on the edge of the iPad or iPhone. For more recent models that don’t have a home button, the same applies but substitute the volume up button for the home button. 2) Your screenshots will be saved in the Photos App.
  • To copy and paste – 1) Press and hold down on the text so that two blue lolly pop icons (one inverted) appear either side of your text 2) Move each lolly pop icon in any direction to ensure that the text you would like to copy is selected in blue 3) Tap ‘Copy’ in the black menu 4) Go to the place that you’d like to copy the text to, press and hold down and tap ‘Paste’ in the black menu.
  • Rearranging apps – 1) Tap and hold down on any one app until all the apps start jiggling about 2) Drag any one app to a new location. Note that you can move an app to a new page by holding it over the edge of a page until you jump to the new page and position the app. You can also drag the app into position in the dock at the bottom of the screen (this is a good place to keep apps that you regularly use) 3) Tap ‘Done’ (top right) or the home button when you are done.
  • To group apps together – 1) Tap and hold down on any one app until all the apps start jiggling about 2) Drag one app over another app 2) The apps will appear in a folder – tap in the box above the folder to rename the folder 3) Tap away from the folder and then ‘Done’ (top right) or the home button when you are done.
  • To delete an app – 1) Tap and hold down on any one app until all the apps start jiggling about 2) Tap on the ‘x’ at the top left of the app that you’d like to delete 3) Tap ‘Delete’.

General Techy Tips for Windows 10 users

  • To copy and paste some text from one place to another – 1) Highlight the text that you’d like to copy 2) Hold down ‘Ctrl’ and press ‘C’ (once) to copy 3) Click in the place that you’d like to copy the text to so that the cursor is flashing 4) Hold down ‘Ctrl’ and press ‘V’ (once) to paste.
  • To select all (e.g. files or photos) – hold down ‘Ctrl’ and press ‘A’ (once).
  • To select multiple files or photos – 1) Click on the first item that you’d like to select 2) Hold down ‘shift’ 3) Click on the last item (in a row) that you’d like to select (everything in between will be selected).
  • To select something – Single left click on the mouse or tracker pad.
  • To open something (e.g. a file) – Double left click on the  mouse or tracker pad.
  • To bring up a menu of options – Right click on the mouse or tracker pad. 
  • To switch between different programmes that you have open – 1) Leave the program that you are currently using open,  and click on the icon for the program that you’d like to use next in the task bar 2) If you’d like to go back to the previous program, just click on the icon for that program in the taskbar (the key is that you don’t have to close a program to be able to use another one).
  • To pin a program to the ‘taskbar’ – 1) Open the program in question so that you can see it’s icon in the taskbar 2) Right click on the icon in the taskbar and click on ‘Pin to taskbar’.
  • To search for anything on your Windows 10 computer – 1) Click in the search bar at the bottom left of the screen (you might have to click on a little magnifying glass icon to bring the search bar up) 2) Type the name of the program or file (or even keyword within a file) in the search box 3) Have a look through the search results and double click on the item that you are looking for. You can narrow down your search results by clicking on ‘Apps’ (ie programs) or ‘Documents’ at the top of the search window (by default ‘All’ is selected).
  • To take a screenshot of the page, press the ‘PrtScn’ and ‘Windows’ buttons on your keyboard simultaneously. You will then be asked to choose a location to save the screenshot in (e.g. Desktop or Documents) and a name for the screenshot, before pressing ‘Save’.

General Techy Tips for Macbook users

  • To copy and paste some text from one place to another – 1) Highlight the text that you’d like to copy 2) Hold down ‘command’ and press ‘C’ (once) to copy 3) Click in the place that you’d like to copy the text to so that the cursor is flashing 4) Hold down ‘command’ and press ‘V’ (once) to paste.
  • To select all (e.g. files or photos) – Hold down ‘command’ and press ‘A’ (once).
  • To select multiple files or photos – 1) Click on the first item that you’d like to select 2) Hold down ‘shift’ 3) Click on the last item (in a row) that you’d like to select (everything in between will be selected).
  • To select something – Single left click on the tracker pad.
  • To open something (e.g. a file) – Double left click on the tracker pad.
  • To bring up a menu of options – Right click on the tracker pad (on most Macbooks you will need to press down on the tracker pad with two fingers to right click).
  • To switch between different programmes that you have open – 1) Swipe up on the tracker pad with three fingers 2) A little preview of each of the windows that you have open will appear on the screen – click on the window that you’d like to bring forward.
  • To pin a program to the ‘dock’ (ie the menu of programs that runs across the bottom of of your screen) – 1) Open the program in question so that you can see it’s icon in the dock 2) Right click on the icon in the dock, hover your mouse over ‘Options’, and then click on ‘Keep in dock’ so that there is a little tick beside it.
  • To close a program – 1) Right click on the icon for the program in the taskbar 2) Click ‘Quit’. Note that when a program is open, you will see a little black dot beneath it.
  • To search for anything on your Macbook – 1) Click on the little magnifying glass icon that the top right of your screen (this is called ‘Spotlight search’) 2) Type the name of the program or file (or even keyword within a file) in the box indicated 3) Scroll through your search results and double click on the item that you are searching for.
  • To take a screenshot – Hold down ‘command’ and ‘shift’ simultaneously, and then press ‘3’ (once). If you would like to take a screenshot of only a section of the page, hold down ‘command’ and ‘shift’ simultaneously, and then press ‘4’ (once). You will then need to drag your mouse over the area that you would like to screenshot. Your screenshots will be saved to your desktop.
  • To bring up ‘Spotlight Search’ so that you can search for anything on your computer, hold down ‘Command’ and press the space bar once. Type in your search term and then double click on the relevant search result.

Tips on your iPhone Photos App

 

Organising your photos into albums

  1. Open your Photos App and make sure that ‘Photos’ is highlighted in blue at the bottom left-hand corner of the screen. Just above that, you will see the option to view ‘Years’, ‘Months’, ‘Days’ or ‘All Photos’. Make sure that ‘All Photos’ is highlighted in grey.
  2. Swipe through your photos until you come across the photos that you would like to add to an album.
  3. Tap on ‘Select’ (top right) and then proceed to tap on each of the photos that you’d like to add to an album. Selected photos will appear with a blue tick at the bottom right-hand corner of the photo preview.
  4. Tap the icon that looks like a box with an upwards arrow through it at the bottom left of the screen.
  5. At the bottom of the screen you will see a list of options – tap on ‘Add to Album’.
  6. If you would like to create a new album, tap on ‘New album’ at the top of the screen. Enter a name of the album and tap on ‘Save’. The photos that you have selected will now be in your new album. If, however, you would like to add the photos that you have selected to an existing album, simply scroll through your albums under ‘My albums’ and tap on the album that you would like to add the photos to.

Creating Shared Albums

Using ‘iCloud Photo Sharing’, you are able to share an entire album of photos with another person with access to an Apple device.

  1. Open your Photos App and make sure that ‘Photos’ is highlighted in blue at the bottom left-hand corner of the screen. Just above that, you will see the option to view ‘Years’, ‘Months’, ‘Days’ or ‘All Photos’. Make sure that ‘All Photos’ is highlighted in grey.
  2. Swipe through your photos until you come across the photos that you would like to add to your shared album.
  3. Tap on ‘Select’ (top right) and then proceed to tap on each of the photos that you’d like to add to your shared album. Selected photos will appear with a blue tick at the bottom right hand corner of the photo preview.
  4. Tap the icon that looks like a box with an upwards arrow through it at the bottom left of the screen.
  5. At the bottom of the screen you will see a list of options – tap on ‘Add to Shared Album’.
  6. Tap on the words ‘Shared Album’ (in black writing).
  7. If you would like to add the album to an existing shared album, swipe through the list of shared albums and tap on the album that you’d like to add the photos to, and finally tap on ‘Post’. If, however, you would like to create a new shared album, tap on ‘New Shared Album’. Enter a name for the shared album and tap ‘Next’. Enter the recipients email address in the ‘To:’ box and tap on ‘Next’. Finally, tap on ‘Post’.

The recipient will receive an invitation to join your Shared Album, and upon accepting the invitation, they will be able to view the album under ‘Shared Albums’ in the ‘Album’ tab of their Photos App.

Emailing one or more photo from the Photos App

  1. Open your Photos App and make sure that ‘Photos’ is highlighted in blue at the bottom left-hand corner of the screen. Just above that, you will see the option to view ‘Years’, ‘Months’, ‘Days’ or ‘All Photos’. Make sure that ‘All Photos’ is highlighted in grey.
  2. Swipe through your photos until you come across the photos that you would like to email to someone.
  3. Tap on ‘Select’ (top right) and then proceed to tap on each of the photos that you’d like to send (I would choose a maximum of 3 or 4 per email). Selected photos will appear with a blue tick at the bottom right hand corner of the photo preview.
  4. Tap the icon that looks like a box with an upwards arrow through it at the bottom left of the screen.
  5. Tap on the ‘Mail’ icon (it looks like a white envelope).
  6. A new email will appear, with the photos attached to the ‘body’ (main section) of the email. Tap in the ‘To:’ box and start typing the name of the recipient and tap on the correct email address as it appears in the search results. Note you can repeat this several times if you’d like to send the photos to more than one person.
  7. Tap in the ‘Subject’ box and enter a subject for the email.
  8. Tap just above the photo(s) and type a message if you would like to.
  9. Tap on the blue send button (upwards arrow) at the top right of the screen.

Deleting multiple photos efficiently

  1. Open your Photos App and make sure that ‘Photos’ is highlighted in blue at the bottom left-hand corner of the screen. Just above that, you will see the option to view ‘Years’, ‘Months’, ‘Days’ or ‘All Photos’. Make sure that ‘All Photos’ is highlighted in grey.
  2. Swipe through your photos until you come across some photos that you would like to delete.
  3. Tap on ‘Select’ (top right) and then proceed to tap on each of the photos that you’d like to delete. Selected photos will appear with a blue tick at the bottom right-hand corner of the photo preview.
  4. Tap on the delete icon (looks like a bin) at the bottom right-hand corner of the screen.

Tips on organising your files

 

Moving files into folders using Finder on the Apple Macbook

  1. Open Finder (bottom left of your screen).
  2. Click on ‘File’ (top left) and ‘New Finder Window’.
  3. Choose one of the two Finder windows, and click in the grey blank space at the top of the window and drag it to one side of the screen. Do the same for the other Finder window and drag it to the other side of the screen so that they are side by side.
  4. You might need to resize the windows – do to this hover over the bottom left or right hand corner of the window until a double headed arrow appears. Click and hold down and drag the corner inwards and downwards until it is occupying half of the screen. Do the same for the other Finder window.
  5. These two windows are mirror images of each other – whatever you do in one will be reflected in the other. Click on ‘Documents’ (or wherever your files are stored) in the left hand panel of each of the two Finder windows.
  6. In one Finder window, open (double click) an existing folder that you would like to move files into. Alternatively you could create a new folder by clicking on the cog shaped icon at the top of the finder window, name the new folder and then double click on the folder to open it.
  7. In the other Finder window, identify the files that you would like to move into this open folder, and click and hold down and drag each of the files across into the open folder in the other Finder window. To Select multiple files in a row, click on the first file, hold down ‘Shift’ on the keyboard and then click on the last of the files in the row.

Moving files into folders using File Explorer on a Windows computer

  1. Click on File Explorer (this is a yellow icon that looks like an old school file divider in the task bar at the bottom).
  2. Go to ‘File’ and ‘New window’.
  3. Choose one of the two File Explorer windows, and click in the grey blank space at the top of the window and drag it to one side of the screen. Do the same for the other File Explorer window and drag it to the other side of the screen so that they are side by side.
  4. You might need to resize the windows – do to this hover over the bottom left or right hand corner of the window until a double headed arrow appears. Click and hold down and drag the corner inwards and downwards until it is occupying half of the screen. Do the same for the other File Explorer window.
  5. These two windows are mirror images of each other – whatever you do in one will be reflected in the other. Click on ‘Documents’ (or wherever your files are stored) in the left hand panel of each of the two File Explorer windows.
  6. In one File Explorer window, open (double click) an existing folder that you would like to move files into. Alternatively you could create a new folder by clicking on the New Folder icon at the top of the File Explorer window, name the new folder and then double click on the folder to open it.
  7. In the other File Explorer window, identify the files that you would like to move into this open folder, and click and hold down and drag each of the files across into the open folder in the other File Explorer window. To Select multiple files in a row, click on the first file, hold down ‘Shift’ on the keyboard and then click on the last of the files in the row.

Changes to Zoom on 5th April 2020

 

Meeting Passwords Enabled “On”

Going forward, your previously scheduled meetings (including those scheduled via your Personal Meeting ID) will have passwords enabled. If your attendees are joining via a meeting link, there will be no change to their joining experience. For attendees who join meetings by manually entering a Meeting ID, they will need to enter a password to access the meeting. For attendees joining manually, we highly recommend re-sharing the updated meeting invitation. Here’s how you can do that: Log in to your account using a browser (e.g. Google Chrome), visit your ‘Meetings’ tab, select your upcoming meeting by name, and copy the new meeting invitation to share with your attendees via email. For step-by-step instructions, please watch this 2-minute video. For meetings scheduled moving forward, the meeting password can be found in the invitation.

Virtual Waiting Room Turned on by Default

Going forward, the virtual waiting room feature will be automatically turned on by default. The Waiting Room is just like it sounds: It’s a virtual staging area that prevents people from joining a meeting until the host is ready.

How do I admit participants into my meeting? As the host, once you’ve joined, you are able to see the number of participants in your waiting room by clicking on the ‘Manage Participants’ button at the bottom centre of the screen. A panel will appear on the right hand side with a list of participants (likely increasing in number as they join the meeting), and you’ll have the option to admit participants individually by selecting the blue ‘Admit’ button beside each participant, or all at once with the ‘Admit All’ option on the top right-hand side of your screen. For step-by-step instructions, please watch this 2-minute video

Muting participants At the bottom of the participants panel (on the right hand side) you will also see the option to ‘Mute All’ or ‘Unmute All’ participants. This is a good idea if you are leading the meeting and want the other participants to be able to hear you clearly (e.g. as a Pilates Instructor, or Vicar or Priest leading a service).

Tips on using Zoom on your computer

Installing Zoom on your computer

  1. Open your browser, and go to the Zoom download centre
  2. Click on ‘Download’ under ‘Zoom Client for Meetings’.
  3. Zoom will start downloading and usually appears at the bottom left of your browser. Double click on the Zoom download to install. If you would like a demo, click here.

Signing up with Zoom

  1. Open your browser, and go to Zoom
  2. Click on ‘Sign up, it’s free’ at the top right hand corner of the page.
  3. Enter your email address, click on ‘Sign up’ and then ‘Confirm’.
  4. Go to your email inbox, and click on the ‘Activate Account’ button in the email that you have received from Zoom. Check your junk box if you can’t find it.
  5. In the window that opens, you will be asked to enter your First Name, Last Name and a password of your choice (twice), before clicking on ‘Continue’.
  6. You will then be asked whether you’d like to invite your colleagues – I would like on the ‘Skip this step’ button.

Joining a meeting with Zoom

  1. Open your Zoom application. Do do this on a Macbook, click on the little magnifying glass icon (top right), type ‘Zoom’ into the search box, and then click on ‘zoom.us’ as it appears. On Windows computer, click on the start button (bottom left) and then scroll through your applications until you find Zoom (or search for it in the search bar). If you right click on the icon in the taskbar at the bottom of the screen, you will be able to pin the icon to the taskbar (Windows), or on the Mac hover over ‘Options’ and then click on ‘Keep in Dock’.
  2. Click on ‘Sign in’ and enter your username and password.
  3. Click on ‘Join’ and enter the Meeting ID – this will have been provided to you by the meeting organiser.
  4. To turn on your video, click on the ‘Start video’ button with a red strike through it.
  5. When the meeting is finished, click on the red ‘End Meeting’ (bottom right).

Alternatively, you can click in the link in the email that is sent you inviting you to join a Zoom meeting. You will need to click on the ‘Allow’ button when it asks you whether you want to allow the page to open “zoom.us”.

Scheduling a meeting with Zoom and inviting participants

  1. Open your Zoom application (see point 1. above).
  2. If you aren’t already signed in, click on ‘Sign in’ and enter your username and password.
  3. Click on ‘Schedule’ and fill out the details of the meeting. You might like to choose a new ‘Topic’ for the meeting, change the date and time, and also turn on the video for both the host and the participants under ‘Video’. Click on ‘Schedule’.
  4. In your Zoom application, you will see ‘Meetings’ listed at the top centre of the screen – click here to view all the meetings that you have scheduled.
  5. Click on the meeting that you’d like to invite people to join, and click on ‘Copy Invitation’.
  6. Go to your email program and start a new message as normal, and paste the details of the meeting into the main body of the message (Command + V on the Mac, or Ctrl + V on a Windows computer). Send your email as normal to all those that you’d like to invite to join the meeting.
  7. To start the meeting at the scheduled time, open the Zoom application and again click on ‘Meetings’ at the top of the window. Choose the appropriate meeting from your list of meetings, and then click on ‘Start’ to begin the meeting.
  8. Click on ‘Join with computer audio’ when prompted.
  9. To turn on your video, click on the ‘Start video’ button with a red strike through it (bottom left).
  10. Click on ‘Manage participants’ at the bottom centre of the window. As they join, you will see your participants listed in a panel on the right hand side of the window. You will need to ‘Admit’ each participant, and decide whether you would like to ‘Mute all’ so that they can hear you clearly!
  11. When you are ready to end the meeting, click on the ‘End Meeting’ button (bottom right).

Joining a meeting with audio and video

When you join a meeting, click on the blue ‘Join with computer audio’ button. To turn your video on, click on the ‘Start Video’ icon at the bottom left-hand corner of the window. If you would like to mute yourself at any point, click on the ‘Mute’ button (to the left of the ‘Start Video’ button). Similarly, to unmute yourself, click on the ‘Unmute’ button.

Pinning a participant’s video to your screen

If your Zoom meeting has several participants, you might want to ‘pin’ the video of one particular zoom participant to your screen so that you don’t get a slide show of all the participants videos! To do this, find the participant’s video that you’d like to pin (look to the top of the screen), and hover over it so that a little blue icon with three dots appears. Click on this icon and then click on ‘Pin Video’.

Apple Mac keyboard shortcuts

Copying and pasting text

  1. Highlight the text that you would like to copy. To select all the text, hold down ‘Command’ and press ‘A’ once.
  2. To copy the text, hold down ‘Command’ and press ‘C’ once.
  3. Click in the place that you’d like to paste to the text, and hold down ‘Command’ and press ‘V’once.

Other useful shortcuts

  • To save your latest changes when writing a document, hold down ‘Command’ and press ‘S’ once.
  • To view all the applications (ie. programs) that you currently have open, swipe upwards on the trackerpad with 3 fingers. Click on the window that you would like to view.
  • To quit an application that you have open, right click on the icon in the task bar, and then click ‘Quit’. It is a good idea to do this when you have finished using an application, or if the application is playing up.
  • To switch between different programs that you have open, swipe upwards on the tracker pad with three fingers. A preview of each of the programs that you have open will be displayed. Click on any program (preview window) to bring it forward to the front of the screen.
  • To bring up ‘Spotlight Search’ so that you can search for anything on your computer, hold down ‘Command’ and press the space bar once. Type in your search term and then double click on the relevant search result.